About this privacy policy
This privacy policy explains how CharterSlate collects, uses, shares, and protects personal information through this website and in the course of our recruitment and executive search work with professional services firms and experienced candidates across the United States. It applies to information you give us directly, information generated when you use this website, and information we receive from other sources in the ordinary course of a search.
This policy describes the kinds of data we handle and the choices available to you.
Recruitment runs on personal information. Matching an experienced professional with a professional services firm requires collecting resumes, career histories, compensation expectations, and hiring briefs, then moving selected parts of that information between candidates and employers at the right moment. Because that exchange sits at the center of the service, anyone dealing with a search firm deserves to know what is collected, why it is needed, and who ultimately sees it.
Privacy and data protection requirements vary, and the rules that apply to a given interaction can depend on where you are located and how your information is used. This notice is written in general terms so it can be read alongside any specific disclosures that apply to your situation. Where an applicable law gives you particular rights over your personal information, we intend to honor those rights in line with the relevant legal requirements.
The information we collect
The information we hold falls into three broad categories, and understanding them helps you see what you control and what is gathered in the background.
The first category is information you provide directly. When you contact CharterSlate through this website, by phone, or by email, you may share your name, email address, phone number, current employer, and role. Candidates considering a move may also submit resumes, work histories, references, and details about the type of position they want next. Clients may share hiring briefs, role specifications, and the organizational context needed to scope and run a search. This direct information is usually the most sensitive, because it can reveal career intentions or hiring plans that are not yet public.
The second category is information collected automatically when you use this website. Like most websites, ours may record technical data such as your IP address, browser type, device identifiers, pages visited, and the time and duration of your visit. This data helps us understand how the site is used, keep it secure, and improve how it performs. We do not take payment through this website, and we do not ask you to submit credit card details through it.
The third category is information from other sources. In the course of executive search and market mapping, we may learn about professionals through publicly available profiles, referrals, or introductions made by mutual contacts. Where we hold personal information about you that came from someone other than you, this notice applies to it in the same way as information you provided yourself.
How we use personal data
We use personal information for the purposes you would reasonably expect from a recruitment and executive search firm. For candidates, that means assessing suitability for specific roles, presenting your background to a prospective employer with your knowledge, coordinating interviews, and supporting offer and onboarding discussions. For clients, it means understanding a hiring need, identifying and approaching suitable professionals, and managing the search through to a completed appointment.
We also use personal data to run the business itself. That includes responding to inquiries sent to contact@charterslate.com, keeping accurate records of our work, meeting legal, accounting, and regulatory obligations, and protecting the security of our systems and the people whose data we hold. Where we use information for internal analysis, we work with aggregated or de-identified data that no longer identifies any individual.
We do not sell your personal information. It is used for the recruitment purposes described in this notice and for the routine operations that support those purposes, and nothing more.
How information is shared
Sharing is inherent to recruitment, but it should be intentional and limited. Candidate information is shared with a client only in connection with a real hiring opportunity and, for a formal submission, with the candidate's awareness. In the other direction, client information such as the identity of a hiring firm on a confidential search may be withheld from candidates until an appropriate stage, because premature disclosure can damage the client, the candidate, and the search itself.
We may also share information with service providers that support our operations, for example the vendors that host our website, our email, or our applicant tracking and CRM systems. These providers process personal data on our instructions and are expected to protect it. Finally, we may disclose information where the law requires it, such as in response to a valid legal process, or where disclosure is necessary to protect rights, safety, or the integrity of our systems.
Data security and retention
We apply administrative, technical, and physical safeguards proportionate to the sensitivity of the information we hold. Access to candidate and client data is limited to the people who need it for their work, and our systems are protected by standard security controls. No method of transmission or storage is completely secure, and we cannot guarantee absolute security, so we treat data protection as an ongoing operational responsibility, not a one-time formality.
We keep personal information only for as long as it is reasonably needed for the purposes described in this notice, or as required by applicable laws and record-keeping obligations. When information is no longer needed, we take steps to delete it or de-identify it.
Your choices and rights
You have practical control over how you engage with us. You can decline to provide information, although doing so may limit what we can do for you, since a search cannot proceed without basic professional details. You can ask us to stop contacting you about opportunities at any time, and you can opt out of marketing communications using the unsubscribe method in the message or by contacting us directly.
Depending on the privacy laws that apply to you, you may also have rights over the personal information we hold about you. Those rights commonly include:
- Access: asking what personal information we hold about you and how it has been used.
- Correction: asking us to update details that are inaccurate or out of date, such as a changed employer or role.
- Deletion: asking us to remove your information from our candidate records, subject to any legal or record-keeping obligations that require us to retain it.
- Portability: requesting a copy of the information you provided to us.
- Objection or restriction: asking us to stop or limit particular uses of your information, including approaches about new opportunities.
To exercise any of these rights, contact us using the details below. We will respond in line with applicable legal requirements, and we may need to verify your identity before acting on a request so that your information is not disclosed or altered at someone else's instruction. Making a request is not intended to affect how we treat you as a candidate or client.
Cookies and website technologies
This website, like most websites, may use cookies and similar technologies. Some are necessary for the site to function properly, such as those that maintain your session or keep the site secure. Others may be analytics cookies that help us understand how visitors move through the site so we can improve its content and performance.
You can usually control cookies through your browser settings, including blocking them, deleting them, or being prompted before one is set. Most browsers also offer a private or incognito mode that clears cookies at the end of a session. Blocking cookies is your choice, although some parts of the site may not work as intended if you do.
Changes to this privacy policy
We may update this privacy policy from time to time to reflect changes in our practices, our technology, or the law. When we do, the revised version will be posted on this page. We encourage you to review this notice periodically so you stay informed about how personal data is handled. If a change materially affects how we use information you have already given us, we may take reasonable steps to bring it to your attention rather than relying on this page alone.
How to contact us
Questions about this privacy notice, requests relating to your personal information, or concerns about how your data has been handled can be directed to CharterSlate by email at contact@charterslate.com or by phone at +1 888-202-9809. We will do our best to respond promptly and to resolve concerns directly.
To help us act quickly, it is useful to tell us the full name and email address you used when you contacted us, whether you are writing as a candidate or as a client, and what you would like us to do (for example, correct a detail, delete your record, or stop contacting you about opportunities).
To raise a privacy question or submit a data request, contact CharterSlate at contact@charterslate.com or +1 888-202-9809.